Try to change your perspective on the concept of time, and stop spending your time doing things that don’t help you reach your ultimate goals.
Principles of time management with 26 great techniques
Time management skills in life
1. Estimate the time needed to do things: Try to estimate exactly how long it will take to do each task. Do this for every project, request, or interruption that comes up. Use this information and decide what can be done during this time.
2. Plan your tasks: Plan important tasks for the next week. Consider 160 hours in a week and 24 hours in a day and schedule your activities, including waking and sleeping times. If you have free hours in your schedule, you can include sudden tasks in it.
3. Set SMART goals: Consider goals that allow you to measure your progress. SMART goals are specific, measurable, achievable, realistic, and time-sensitive. Considering SMART goals instead of vague and illusory hopes for the future increases the chances of achieving them and helps you know exactly how long it will take to reach your goals.
4. Learn to say no: Do not hesitate to reject requests that contradict your ultimate goals. Pleasing others can be debilitating. Using the word “no” is very liberating. You must be able to set boundaries for yourself and others and prioritize tasks. This rule applies to any project. Don’t waste your time.
5. Plan in advance: One of the biggest mistakes in time management is starting the day without planning what needs to be done. The time you spend planning is much less compared to the time it takes to do things without a goal or plan. At the end of each day, make a list of things that need to be done the next day. Every morning, prioritize your to-do list and start working.
6. Take short breaks: To continue your movement, you need to rest every once in a while. If you’re working on something, spend 25 minutes doing it—without interruption—and then take a five-minute break—drink a glass of water or go to the bathroom. Use a timer as a precaution.
7. Don’t spend your time waiting: whether you are waiting for the bus or the dentist, your time will be taken. But you don’t have to worry. Technology allows you to work wherever you are. Use this time to read a report, review an article, or plan your next advertising strategy.
8. Avoid doing things at the same time: Many believe that doing things at the same time is an efficient way to manage time. But the truth is, when you’re focused on one thing, you’ll produce better work. Often, when you try to do several things at the same time, you are not very successful and do not get the desired result. Multitasking will hinder your productivity. So if you want to improve your time management, you should avoid this.
9. Determine your productive time: Everyone is more productive during certain hours of the day. Plan your difficult tasks for these times. Also, make a list of smaller important (but not urgent) tasks that you can do in the odd ten or fifteen minutes between meetings. Things like planning a meeting with a friend or answering an email.
10. Make quick decisions about things that don’t matter: You make a lot of decisions every day, and most of them don’t matter in the long run. Identify the decisions that matter. Small decisions like what you wear or eat can affect your day, but bigger decisions like applying for a new job can affect your year. In general, a few of your decisions will affect your life in the long run. These decisions are worth time, thought, and research.
11. Eliminate distractions: turn off your phone, close the door, and turn off the computer. Do whatever it takes to eliminate distractions.
12. Get enough sleep: Some people think that to do more work during the day and be more productive, they can sleep a few hours less. This is when most people need about eight hours of sleep to perform optimally. Listen to your body and make sure you get enough sleep.
13. Don’t tire yourself with a to-do list: One of the main causes of fatigue is overthinking everything you have to do. You should know that overthinking things doesn’t make them easier. All you can do is focus on things and take necessary actions.
14. Take advantage of the weekends: Spend the weekends taking care of yourself and socializing with others, but if you can catch up on your backlog for two to four hours on the weekend, you will have less chaos during the week.
15. Do related tasks together: Do related tasks together. Different tasks require different ways of thinking, so the easiest way is to do similar tasks together.
16. Don’t procrastinate: We all procrastinate sometimes, but for some people, it’s a chronic issue that prevents success. Check the reasons for your procrastination-
Are you waiting for the right time?
Or reduce the difficulty of work? Or are you just used to doing today and tomorrow? To break a habit, you have to constantly work on new methods, so stop procrastinating and get to work.
17. Strengthen healthy habits in yourself: eating healthy food, reducing stress and exercising will help you have more energy, concentration, and endurance, and as a result, use your time more efficiently.
Time management techniques at work
18. Create an efficient environment: Organize your desk so that what you need is available. Make sure you have a comfortable chair and that your desk is at the right height. If the noises outside distract you, try to neutralize them by using a white noise machine.
19. Set time limits for your work: Your project will last as long as you have time. If you say, “I’ll finish this in three hours,” you probably will. On the other hand, if you say, “I’m going to stay here and work on this project until it’s finished,” it might take a lot longer. Time constraints force you to focus and work more efficiently.
20. Ignore minor details: Most people tend to drag out projects much longer than usual by paying attention to minor details. It is better to finish your project first and review it again later.
21. Organize yourself: Do you spend a lot of time looking for old files or important emails you received last week? Organize a file management system so you don’t have to spend time on these things. Organize yourself so you can find exactly what you need.
22. Eliminate, postpone, ignore and delegate: Use the following methods to organize your tasks.
Delete: Delete worthless projects.
Postpone: Postpone anything that is not time sensitive.
Ignore: Ignore unnecessary parts of a project or meeting.
Delegate: Identify tasks that can be delegated.
23. Do three important things every day: The key here is to pick three important things and commit to doing them, no matter what they are.
That way, at the end of the day you can say that you did important things instead of meaningless ones. Since these tasks are your priority, do them first. By focusing on these tasks, you motivate yourself to complete them before the end of the day. Doing “important and necessary” things every day gives you a sense of success.
24. Follow the 20/80 rule: This rule claims that 80% of results come from 20% of your actions. Knowing this rule will help you prioritize your time. You may decide to focus on 20% of your activities that are related to your goals.
25. Identify things that waste time: Many people fall victim to issues and things that take their time and reduce productivity. Things like internet surfing, social media, texting, and phone calls are some of these things. Review your daily activities over several days to see how much time you spend on these types of activities. Then remove them as much as you can.
26. Work with the purpose of enjoyment: Most people get so involved in work that they forget that enjoyment is a part of work. If you are too focused on getting things done, look for ways to enjoy your work. Work in such a way that you can enjoy it. Job satisfaction affects your productivity.
When you pay more attention to time management, you are more productive without actually doing more. At first, start with one or two techniques and gradually use more techniques.
Once you see the techniques work, you’ll probably want to try more of them.
The quality of our work is influenced by three factors:
First, the quality of inner life means how we deal with ourselves, how much we love ourselves, and what we think about our character and personality.
The second most important issue is health. Any success is useless without health.
The third factor, which is the most important, is to spend time on our relationships. If we spend enough time improving our relationships with others, we will achieve more happiness, satisfaction, and success.
Frequently Asked Questions
How can we achieve all our desires and goals?
After we set goals for ourselves, through planning and managing our time, we can achieve everything we want in life.
Why should we observe time management?
Every human’s capital consists of four parts: time-money-energy-thought
Just as we try to manage our money, we must also manage our time, which is more valuable than money, so that it is not wasted.
How to manage time?
Time management has many techniques, but the most important of them is having a flexible schedule. A flexible schedule means that we plan in such a way that if a task is not done for any reason, there is time to make up for it.